Member Indexers Administration Manual

You will be sent an email by EYB to let you know that a book has been assigned to you.

Click on the link in the email and you will be taken to the input-form, OR...

1. Select "Indexing" from the My Bookshelf tab at the top of the page.
2. Check that the 13-digit ISBN, the Book Title, and Author/s match the book you are indexing. If not, please notify Sydney (sydney@eatyourbooks.com) before starting to index the book so that any errors can be corrected.
3. Click on "Index" to the right of the title of the book, which will take you to the input form.

The data input form has been designed for easy and quick inputting of data. Your input speed will significantly improve once you become familiar with the form, the shortcuts, and the drop-down menus. Very often it's only necessary to type the first few letters of any selection.

1. The recipe title is the first field; use Tab to go to the next field.
2. It is important that you read the Help file (click on the ? next to each field) before you enter your first recipe to understand exactly how it works.
3. In the variable selection fields, you will see a list of options once you start typing.
4. If you make a mistake the (x) next to each entry will delete it.
5. If a recipe has an online link add the URL.
6. If there is an image or video associated with the online recipe include here.
7. Once you have completed a recipe and checked it, click on " Save and New" to go to a blank data entry form.

Most recipes should be categorized by a pre-defined list of Recipe Types.  When indexing your recipes, it is important that you use the categorizations as defined by EYB, otherwise, there will be many inconsistencies across books indexed by members.    

The Recipe Types List will assist you in deciding how recipes should be categorized.   Although the list is organized by Recipe Types, it also has valuable notes about other categories such as Ethnicity, Course, Nutrition, and Occasion.  We suggest you keep this open on your computer so you can search it while you are indexing.   See Recipe Types List.

The Ingredients field is fully searchable and will accept as many ingredients as need to be listed for a recipe. NOTE: Ingredients do not need to be entered in the order in which they appear in the recipe, in order of importance, or any particular order. In fact, missed ingredients and other ingredients added after the recipe is first indexed will show up at the bottom of the list of ingredients.

• Shortcuts: For some commonly encountered ingredients, EYB has created 2 or 3-character “shortcut” codes.  e.g. ‘lb’ = ‘light brown sugar'.  Your data input speed will increase significantly once you are familiar with these codes. See Shortcut codes list  
• Entering an ingredient:  Once you enter at least 3 characters of the ingredient name, the system will display a drop-down of the first 30 ingredients that match. All fruit and vegetables are entered as plurals.
  You can either scroll down to the ingredient you want or continue to type until the ingredient comes to the top of the list, then press Enter to select that ingredient. 
  For ingredients that have a common name at the start so that you have to type more than one word to see your ingredient, it can be faster to type letters in the middle e.g. instead of typing "chicken br" before you see chicken breasts, type "en br" - saves you five keystrokes every time.
  NOTE: An ingredient is not added until it moves out of the box and displays in the Ingredients list above the box with a delete sign (x) next to it.
• Deleting an ingredient: If you select an incorrect ingredient, delete it by clicking the (x) next to the ingredient. 

Some ingredient names differ significantly depending on the country/cuisine.   In these cases, EYB has created a master ingredient with one or more linked variations.

• Regional variation:  e.g. “eggplants” in the US, Canada, Australia and New Zealand are called “aubergines” in the UK. 
• Spelling variation:  e.g. the herb mix za’atar can also appear in recipes as zaatar, zahtar, and zathar, among other spellings.

Indexers should list the ingredient that appears in the recipe so that users will see “aubergines” listed in recipes from UK cookbooks.

In the example below, the master ingredient is beets, with a variation beetroots (1).   The variation ‘beetroots’ is being selected and will display in the recipe on EYB, but users searching for either ‘beets' or ‘beetroots’ will find this recipe.

Recipes often have several variation recipes that should be indexed separately, and the ingredient lists are very similar.  You can copy all the ingredients from the previous recipe into the current one, by clicking 'Add from previous'.  Delete any unneeded ingredients by clicking the (x) next to the ingredient name, and add new ones as previously described.

You should not index every small variation in a recipe as a new recipe. Only index variations if they are given a separate recipe title or if the recipe appears in the book's index.

Although there are more than 70,000 ingredients listed in the EYB database, new ones still occasionally need to be added.  Once you're sure the ingredient you want to index doesn't exist, type the name of the ingredient in the New Ingredients box.  Provide any information available about the new ingredient(s) in the Indexer Notes field.  
If you know that an ingredient that's used throughout the book is missing, then send an email to sydney@eatyourbooks.com to request that it be added while you're still indexing the book.

After you have completed your recipe and reviewed it, click 'Save & New' to save your record and call up a new data entry form.  The system will automatically assign a Sort Order value on the new form to maintain recipes in book order. 

If you wish to end a data entry session before you've finished indexing all the recipes in the book, be sure to click 'Save & New' on your last recipe so that your screen shows a blank data entry form.  
When you resume your data entry the system will take you to the next blank data entry form where you left off.

You should proofread each recipe before you save it and move on to the next. 

• You should check spellings, category types and correct ingredients.
• Once you move to the next recipe, review any fields that have been carried over.  Delete anything that doesn't match the current recipe.
• You should also do a final proofread once you've completed the book and before you submit it to EYB.  Review your recipes one-by-one. 

• If you find that you've missed a recipe, you should insert it into its correct position.  Find the recipe before it, note its Sort Order number, and give the new recipe that number plus 5,  e.g. if the missed recipe should have been at number 90, you would look at the recipe before, which will be 80, and make the one you missed 85. 
• If you missed several recipes, then number them from the previous number plus 1, 2, etc.; in this way, you can enter up to 9 missed recipes between any two recipes in the book.

When you’ve finished indexing a book and have proofread it, click on the Submit button.

The book will then be reviewed by EYB before it appears on the live site.